Administrative Employment Opportunities
Steptoe is an equal-opportunity employer EOE/AA/Minority/Female/Disability/Veteran. All inquiries will be held in strict confidence.
To apply to the following Washington office opportunities, please forward a cover letter and resume to:
Human Resources Department - Room 491
Steptoe & Johnson LLP
1330 Connecticut Avenue, NW
Washington, DC 20036-1795
or fax cover letter and resume to 202.261.0627
Director, Records Management
Responsibilities include developing and maintaining strategies for the implementation of modern Firm-wide records management systems for both hard copy and electronic records, including Firm-wide retention policy. Lead the decision-making process to select, purchase, and implement any required records management software and ensure the effective use across the organization. Direct the Firm-wide records management function to ensure accurate and cost-effective tracking, storage, retrieval, and filing of all paper and electronic. Refine, implement, and manage records policies and procedures to ensure compliance with Bar, statutory, regulatory, and insurance standards and in support of the Firm’s records-related risk management objectives as conveyed and directed by the Firm’s General Counsel, Ethics Committee, and others at the Firm. Evaluate the legal and monetary costs associated with on-site and off-site storage and file destruction as a measurement tool for implementing the Firm’s records retention policies and make recommendations for increasing services and decreasing costs. Prepare and manage the annual records budget including off-site storage, destruction, operational materials, and staffing costs required to achieve Firm goals. Successful candidate will have a minimum of ten years of directly related experience in law firm records management and five years of managerial; ability to interact professionally with partners and staff at all levels of the organization as well as client; knowledge of prevailing records management principles, practices and the types of work product produced by common areas of law practiced in large law firms; comprehensive knowledge of records management software applications, archival administration and industry terminology; knowledge of standard budgeting processes and procedures including variance and management reporting. Four-year college Bachelor’s Degree; Master’s Degree in Business Administration and/or law degree a plus. CRM certification desired.
IP Docket Assistant
Maintain the day-to-day functions of the docketing department in strict adherence to established policies and procedures. Responsibilities include: Reconciling the daily docket, review and docket all incoming US and Foreign correspondence and PTO mail, maintain current docket of all due dates for US and foreign patent and trademark cases. 3-5 years of Docketing experience. CPi knowledge a plus. Excellent computer skills (i.e., full facility with MS Word, MS Excel and PowerPoint), outstanding communication skills, superior organizational skills, and demonstrated commitment to team work required. Ability to manage multiple tasks and projects and complete under time constraints and frequent interruptions. Must have knowledge of IP practice area, particularly patent practice, and the ability to exercise good judgment and work independently.
Public Relations Coordinator
Responsibilities include assisting with the implementation of various public relations programs that advance the firm’s strategic goals and build name recognition in key practice areas, industries, and markets. Work in collaboration with the firm’s public relations, business development, and marketing team colleagues. Support and execute day-to-day PR activities firm wide, such as drafting and posting content for the news and publications sections of the firm’s website, tracking news coverage, maintaining editorial calendars, drafting press releases, source advisories, and nominations, placing by-lined articles, assisting with survey submissions, and managing the firm’s Twitter account. Strong writing skills with superb attention to detail and the ability to proofread are essential. Must have excellent time-management skills with the ability to multi-task and prioritize multiple assignments, and deliver solid results while working under pressure. Advanced knowledge of Microsoft Office programs (Word, Excel, PowerPoint) required. Exhibits good judgment, and the ability to handle confidential and sensitive information with the appropriate discretion. Bachelor’s degree in English, Journalism, Public Relations or similar discipline required, as well as 2-4 years of professional experience. Knowledge of AP Stylebook preferred. Knowledge of legal marketing a plus.
Business Development Coordinator
Responsibilities include providing marketing and business development support for the practices within the firm’s Business Solutions Department, as well as the Government Affairs & Public Policy Group. This includes drafting proposals and RFP responses; preparing and posting client alerts, announcements and other updates to the website; updating and maintaining practice-specific marketing materials, attorney bios, and website content; preparing key directory ranking submissions; preparing monthly budget reports; assisting with the planning and execution of events; and updating and maintaining internal experience database. Candidate must possess excellent organizational, attention to detail, and written and oral communication skills. A bachelor’s degree and two to four years of professional experience, preferably within a law firm, required.
Responsibilities include installing, upgrading, maintaining and troubleshooting desktop workstation and peripheral hardware using standardized procedures. Training IT staff and end users on usage of hardware. Tracking hardware and software inventory and developing and generating reports as needed for Firm management. Coordinating with hardware service vendors for repair and maintenance of all desktop workstation hardware and peripherals. Coordinating with Network Engineers in inventory, maintenance and repairs for network infrastructure and server hardware. Coordinating all video conferencing setups with all parties both internal and external. Maintain internal video conferencing equipment. Working with outside vendors to improve current systems. Performing routine system and user administration for Firm’s network operating systems, email systems, databases, fax servers and other networked systems and applications. Working with Systems Software Analysts to update workstation images to support various hardware configurations. Drafting documentation on systems, policies and procedures for usage by technical and non-technical personnel. Impeccable communication and organizational skills: excellence in both written and oral communications whether in person, on the phone, or email; able to prioritize and multitask in a fast paced environment with tight deadlines; able to organize self and work environment for efficiency and ready access to critical information. Bachelor’s degree in Computer Science/MIS or equivalent certification from an accredited technical training school or equivalent (4 years) experience in general MIS/computer support. Two years of experience in desktop hardware and peripheral support and installation, as well as familiarity for hardware testing methods and software tools.
Project Manager – Information Technology
Responsibilities include managing and facilitating the project management process within the Firm’s IT Department. Developing and promulgating appropriate artifacts and tools, and education of the members of the Department in the use of those tools. Assume primary responsibility for management of multiple projects within the Department including planning, executing, and evaluating projects according to timelines and budgets. Provide high-level portfolio management incorporating all projects within the Department. Participate in the annual budgeting process by helping to define charter including required resources for all anticipated projects. Provide insight into and guidance for identifying, prioritizing, authorizing, managing, and controlling multiple projects to achieve specific strategic business objectives (portfolio management). Work with project sponsor and stakeholders to complete project charters outlining scope, goals, deliverables, required resources, budget and timing. Candidates must possess a thorough understanding of project management phases, techniques, tools; outstanding grasp of information technology concepts and processes; excellent communication, leadership, problem solving, and analytic skills. Bachelor’s Degree required; PMI certification strongly preferred. Minimum five years of increasingly responsible experience, including experience successfully managing various projects. Experience working in a team-oriented, collaborative environment.
Senior Events Coordinator
Responsibilities include management, planning, and execution of firm-wide events, office events, and practice group events (both internal and external). This includes webinars, seminars, receptions, special events and programs, including the firm’s participation in trade shows and conferences, and firm-wide retreats. Key highlights of this position include management, planning, and execution of webinar events including promotion schedule and invitation, dry run and live event, and follow-up and analytics; creating save-the-dates and invitations, as well as coordinating RSVPs using the firm database(s); and also serving as the primary point person for internal events. Four year degree in Marketing or Communications or related field required.
Century City Office
Please forward resumes and transcripts to email@example.com. Principals only.
Litigation Legal Executive Assistant
Responsibilities will include, performing administrative and secretarial support for the firm as a whole and specifically for the attorneys to whom assigned. Knowledge of state and federal court filings(include e-filings) and the ability to draft TOAs and TOCs. Excellent computer skills and knowledge of MS Word, Excel, and PowerPoint. Outstanding communication and organizational skills. Five plus years of experience and fluency in the Korean language preferred.
To apply to the following Chicago office opportunities, please forward a cover letter, resume, and most recent law school transcript (where applicable) to:
Steptoe & Johnson LLP
115 S. LaSalle Street, Suite 3100
Chicago, IL 60603
New York Office
For positions in our New York office, please contact Heidi Braun, Legal Administrator, at firstname.lastname@example.org.
Legal Executive Assistant
The New York office of Steptoe & Johnson LLP, a Washington DC based law firm, has an immediate opening for a full-time legal executive assistant in our IP Practice Group. Responsibilities will include travel arrangements, scheduling business appointments, expense reports, client billing, conflict checks, maintaining client files, assist with filings/mailing, copying/scanning, and binder work. We are seeking a candidate who has a professional, pleasant demeanor, strong initiative, excellent organizational skills, ability to multi-task, attention to detail, facility with computer applications, outstanding written and verbal communication skills, and flexibility with overtime a must. Candidate should be proficient in Word, Outlook, Desksite, and DTE. PowerPoint knowledge is a plus. Minimum of 5 years experience required. Full benefits package.
Palo Alto Office
Please forward resumes and cover letter to email@example.com.
For positions in our Phoenix office, please contact Marsha Kendall, Legal Administrator, at firstname.lastname@example.org.
Legal Executive Assistant
Superb opportunity for an experienced Commercial Litigation Legal Secretary interested in working at a top international law firm. The ideal candidate is detail-orientated, possesses outstanding communication skills with internal and external clients and contacts, has strong project management skills, superior organizational skills, the ability to follow procedures and direction, and works well in teams. Must possess the ability to prioritize and multitask in a fast paced environment with tight deadlines. Excellent computer skills (i.e., full facility with MS Word, MS Excel and PowerPoint). Previous big firm experience required, familiarity with employment litigation a plus.
For positions in our Brussels office, please provide your CV and a recent relevant English writing sample to Ms. Kathleen Van Nuffel, Office Administrator, at email@example.com.