Administrative Employment Opportunities
Steptoe is an equal-opportunity employer EOE/AA/Minority/Female/Disability/Veteran. All inquiries will be held in strict confidence.
To apply to the following Washington office opportunities, please forward a cover letter and resume to:
Human Resources Department - Room 491
Steptoe & Johnson LLP
1330 Connecticut Avenue, NW
Washington, DC 20036-1795
or fax cover letter and resume to 202.261.0627
Conflicts Assistant II
Responsibilities include researching and analyzing corporate structure, entering and editing client/matter records in databases used by conflicts department, preparing conflict check reports for attorney review and case-opening, routing business intake documents, communicating with Firm attorneys and staff. Successful candidate must be a detail-oriented problem solver, be able to meet daily deadlines while maintaining excellent organizational and interpersonal communications skills, and be a willing team player. Administrative experience required, conflicts and/or legal admin experience of at least 2 or more years sought. Elite and/or LegalKEY database experience highly desirable. The candidate should have at minimum, an undergraduate college degree. Availability to work overtime and willingness to work a flexible schedule including evening hours.
Responsibilities include providing administrative support for various department needs, including data quality, contact maintenance, and list maintenance for the firm’s client relationship management system; assisting with preparation of firm e-communications, mailing lists, formatting text and preparing statistics; serve as back-up in preparing marketing materials for various business development projects; assist with graphics needs; serve as back-up support for webinars; and other projects and duties as assigned. BA/BS in Marketing, Public Relations, Communications, English, or similar discipline preferred. Equivalent work experience, in lieu of degree will be considered. 1-2 years of professional experience preferred. Internship experience will be considered.
Business Development Coordinator
Responsibilities include providing marketing and business development support for designated practice groups. This includes drafting proposals and RFP responses; preparing and posting client alerts, announcements and other updates to the website; updating and maintaining practice-specific marketing materials, attorney bios, and website content; preparing key directory ranking submissions; preparing monthly budget reports; assisting with the planning and execution of events; and updating and maintaining the internal experience database. Candidate must have a high level of attention to detail, and possess excellent organizational, written, and oral communication skills. A bachelor’s degree and two to four years of professional experience, preferably within a law firm, are required.
Responsibilities include designing, implementing, and maintaining the infrastructure and application components in a large Microsoft Windows Server environment with other members of the Network Engineering team. Execution of new projects through project initiation, architecture, requirements analysis, design, project management and systems integration phases. Developing and implementing solutions to optimize the mail and messaging environment to improve availability, capacity, and scalability. Exchange 2010/2013 experience, must include the management of a multi DAG (Database Availability Group) structure, configuration of Exchange Send/Receive connectors and mail routing topology, administration of an OWA (Outlook Web Access) infrastructure, heavy use of Exchange Powershell commands and support of Outlook 2010 client issues. This role includes a heavy emphasis on supporting the Firm’s messaging applications including Microsoft Exchange 2010/2013, Microsoft Lync 2012, EAS, Mailgate, Mimecast. This position also have responsibilities in the following areas: VMware vSphere 4/5, Smime/PGP Certs, F5 LTM’s, FireEye MPS, MS Forefront, Working knowledge of: TCP / IP / DNS / DHCP / SIP / TLS, MPLS, and Microsoft Active Directory. Bachelor’s degree in Computer Science/MIS (preferred) or equivalent certification from an accredited technical training school or equivalent (4 years) experience in general MIS/computer support. Microsoft Certified Systems Engineer (MCSE) certification. (Exchange Preferred).
Legal Administrative/Executive Assistant
Superb opportunity for an experienced professional legal administrative/executive assistant interested in working at a law firm. The ideal candidate is detail-oriented, possesses impeccable communication and organizational skills, and the ability to prioritize and multitask in a fast paced environment with tight deadlines. Exceptional interpersonal skills, the ability to interact professionally with clients, and the ability to handle scheduling extensive travel arrangements are essential. Excellent computer skills (i.e., full facility with MS Word, Excel and PowerPoint, accurate typing of 60 wpm), and demonstrated commitment to teamwork required. Law firm billing experience required. Two to three years of administrative experience in a legal services environment required.
Superb opportunity for an experienced administrative professional interested in working at a law firm as the Immigration Assistant. The ideal candidate is detail-oriented, highly organized and an independent worker. Responsibilities include draft correspondence to clients regarding immigration matters for attorney review and transmittal, assist attorneys and paralegals in obtaining and providing all necessary supporting information and documentation to complete forms, assemble non-immigrant and immigration supporting document packages for attorney review, prepare exhibits, table of contents and cover letters for attorney review. Responsible for all docketing and for maintaining filing system open, close, retrieve, and update Legal Key. Responsible for maintaining government issued notices for various filings. Manage all copying, scanning and mailings. Must enjoy fast paced, high volume work environment and be able to multi-task. Must have strong computer skills including Excel and PowerPoint. Experience with INSZoom a plus. Minimum 2 years of administrative or office experience required.
Conflicts Assistant I
Responsibilities include entering client and matter data in various firm databases, filing and scanning of department’s paperwork, screening forms prior to action by other department members, routing documents in electronic and hard copy, and communicating with Firm attorneys and staff. Successful candidate must be a detail-oriented problem solver, be able to meet daily deadlines while maintaining excellent organizational and interpersonal communications skills, and be a willing team player. Administrative experience required, legal administrative experience a plus. Database experience, a plus. The candidate should have, at minimum, an undergraduate college degree. Availability to work overtime.
Public Relations Coordinator
Responsibilities include assisting with the implementation of various public relations programs that advance the firm’s strategic goals and build name recognition in key practice areas, industries, and markets. Work in collaboration with the firm’s public relations, business development, and marketing team colleagues. Support and execute day-to-day PR activities firm wide, such as drafting and posting content for the news and publications sections of the firm’s website, tracking news coverage, maintaining editorial calendars, drafting press releases, source advisories, and nominations, placing by-lined articles, assisting with survey submissions, and managing the firm’s Twitter account. Strong writing skills with superb attention to detail and the ability to proofread are essential. Must have excellent time-management skills with the ability to multi-task and prioritize multiple assignments, and deliver solid results while working under pressure. Advanced knowledge of Microsoft Office programs (Word, Excel, PowerPoint) required. Exhibits good judgment, and the ability to handle confidential and sensitive information with the appropriate discretion. Bachelor’s degree in English, Journalism, Public Relations or similar discipline required, as well as 2-4 years of professional experience. Knowledge of AP Stylebook preferred. Knowledge of legal marketing a plus.
Responsibilities include installing, upgrading, maintaining and troubleshooting desktop workstation and peripheral hardware using standardized procedures. Training IT staff and end users on usage of hardware. Tracking hardware and software inventory and developing and generating reports as needed for Firm management. Coordinating with hardware service vendors for repair and maintenance of all desktop workstation hardware and peripherals. Coordinating with Network Engineers in inventory, maintenance and repairs for network infrastructure and server hardware. Coordinating all video conferencing setups with all parties both internal and external. Maintain internal video conferencing equipment. Working with outside vendors to improve current systems. Performing routine system and user administration for Firm’s network operating systems, email systems, databases, fax servers and other networked systems and applications. Working with Systems Software Analysts to update workstation images to support various hardware configurations. Drafting documentation on systems, policies and procedures for usage by technical and non-technical personnel. Impeccable communication and organizational skills: excellence in both written and oral communications whether in person, on the phone, or email; able to prioritize and multitask in a fast paced environment with tight deadlines; able to organize self and work environment for efficiency and ready access to critical information. Bachelor’s degree in Computer Science/MIS or equivalent certification from an accredited technical training school or equivalent (4 years) experience in general MIS/computer support. Two years of experience in desktop hardware and peripheral support and installation, as well as familiarity for hardware testing methods and software tools.
Century City Office
Please forward resumes and transcripts to email@example.com. Principals only.
To apply to the following Chicago office opportunities, please forward a cover letter, resume, and most recent law school transcript (where applicable) to Deborah Fletcher-Broucek, Legal Administrator, Steptoe & Johnson LLP, 115 S. LaSalle Street, Suite 3100, Chicago, IL 60603, firstname.lastname@example.org.
New York Office
For positions in our New York office, please contact Heidi Braun, Legal Administrator, at email@example.com.
Senior Billing Analyst
The New York office of Steptoe & Johnson LLP, a Washington DC based law firm, has an immediate opening for a full-time senior billing analyst. Responsibilities will include providing accurate edited and prepared invoices for clients, communicating daily with attorneys and other staff members, and understanding/demonstrating all facets of the billing functions, including client payments and proformas. We are seeking a candidate who has a professional, pleasant demeanor, strong initiative, excellent organizational skills, ability to multi-task, attention to detail, outstanding written and verbal communication skills, and flexibility with overtime. Candidate should be proficient in Elite, e-billing, Excel and Word. Candidate should also have 3 to 5 years of experience in a law firm setting. Full benefits package. Please send your cover letter and resume to Melissa Moffett, Human Resources Coordinator at firstname.lastname@example.org.
Palo Alto Office
Please forward resumes and cover letter to email@example.com.
For positions in our Phoenix office, please contact Marsha Kendall, Legal Administrator, at firstname.lastname@example.org.
For positions in our Brussels office, please provide your CV and a recent relevant English writing sample to Ms. Kathleen Van Nuffel, Office Administrator, at email@example.com.