Administrative Employment Opportunities
Steptoe is an equal-opportunity employer EOE/AA/Minority/Female/Disability/Veteran. All inquiries will be held in strict confidence.
To apply to the following Washington office opportunities, please forward a cover letter and resume to:
Human Resources Department - Room 491
Steptoe & Johnson LLP
1330 Connecticut Avenue, NW
Washington, DC 20036-1795
or fax cover letter and resume to 202.261.0627
Director, Records Management
Responsibilities include developing and maintaining strategies for the implementation of modern Firm-wide records management systems for both hard copy and electronic records, including Firm-wide retention policy. Lead the decision-making process to select, purchase, and implement any required records management software and ensure the effective use across the organization. Direct the Firm-wide records management function to ensure accurate and cost-effective tracking, storage, retrieval, and filing of all paper and electronic. Refine, implement, and manage records policies and procedures to ensure compliance with Bar, statutory, regulatory, and insurance standards and in support of the Firm’s records-related risk management objectives as conveyed and directed by the Firm’s General Counsel, Ethics Committee, and others at the Firm. Evaluate the legal and monetary costs associated with on-site and off-site storage and file destruction as a measurement tool for implementing the Firm’s records retention policies and make recommendations for increasing services and decreasing costs. Prepare and manage the annual records budget including off-site storage, destruction, operational materials, and staffing costs required to achieve Firm goals. Successful candidate will have a minimum of ten years of directly related experience in law firm records management and five years of managerial; ability to interact professionally with partners and staff at all levels of the organization as well as client; knowledge of prevailing records management principles, practices and the types of work product produced by common areas of law practiced in large law firms; comprehensive knowledge of records management software applications, archival administration and industry terminology; knowledge of standard budgeting processes and procedures including variance and management reporting. Four-year college Bachelor’s Degree; Master’s Degree in Business Administration and/or law degree a plus. CRM certification desired.
Public Relations Coordinator
Responsibilities include assisting with the implementation of various public relations programs that advance the firm’s strategic goals and build name recognition in key practice areas, industries, and markets. Work in collaboration with the firm’s public relations, business development, and marketing team colleagues. Support and execute day-to-day PR activities firm wide, such as drafting and posting content for the news and publications sections of the firm’s website, tracking news coverage, maintaining editorial calendars, drafting press releases, source advisories, and nominations, placing by-lined articles, assisting with survey submissions, and managing the firm’s Twitter account. Strong writing skills with superb attention to detail and the ability to proofread are essential. Must have excellent time-management skills with the ability to multi-task and prioritize multiple assignments, and deliver solid results while working under pressure. Advanced knowledge of Microsoft Office programs (Word, Excel, PowerPoint) required. Exhibits good judgment, and the ability to handle confidential and sensitive information with the appropriate discretion. Bachelor’s degree in English, Journalism, Public Relations or similar discipline required, as well as 2-4 years of professional experience. Knowledge of AP Stylebook preferred. Knowledge of legal marketing a plus.
Responsibilities include installing, upgrading, maintaining and troubleshooting desktop workstation and peripheral hardware using standardized procedures. Training IT staff and end users on usage of hardware. Tracking hardware and software inventory and developing and generating reports as needed for Firm management. Coordinating with hardware service vendors for repair and maintenance of all desktop workstation hardware and peripherals. Coordinating with Network Engineers in inventory, maintenance and repairs for network infrastructure and server hardware. Coordinating all video conferencing setups with all parties both internal and external. Maintain internal video conferencing equipment. Working with outside vendors to improve current systems. Performing routine system and user administration for Firm’s network operating systems, email systems, databases, fax servers and other networked systems and applications. Working with Systems Software Analysts to update workstation images to support various hardware configurations. Drafting documentation on systems, policies and procedures for usage by technical and non-technical personnel. Impeccable communication and organizational skills: excellence in both written and oral communications whether in person, on the phone, or email; able to prioritize and multitask in a fast paced environment with tight deadlines; able to organize self and work environment for efficiency and ready access to critical information. Bachelor’s degree in Computer Science/MIS or equivalent certification from an accredited technical training school or equivalent (4 years) experience in general MIS/computer support. Two years of experience in desktop hardware and peripheral support and installation, as well as familiarity for hardware testing methods and software tools.
Senior Events Coordinator
Responsibilities include management, planning, and execution of firm-wide events, office events, and practice group events (both internal and external). This includes webinars, seminars, receptions, special events and programs, including the firm’s participation in trade shows and conferences, and firm-wide retreats. Key highlights of this position include management, planning, and execution of webinar events including promotion schedule and invitation, dry run and live event, and follow-up and analytics; creating save-the-dates and invitations, as well as coordinating RSVPs using the firm database(s); and also serving as the primary point person for internal events. Four year degree in Marketing or Communications or related field required.
Century City Office
Please forward resumes and transcripts to firstname.lastname@example.org. Principals only.
To apply to the following Chicago office opportunities, please forward a cover letter, resume, and most recent law school transcript (where applicable) to Deborah Fletcher-Broucek, Legal Administrator, Steptoe & Johnson LLP, 115 S. LaSalle Street, Suite 3100, Chicago, IL 60603, email@example.com.
New York Office
For positions in our New York office, please contact Heidi Braun, Legal Administrator, at firstname.lastname@example.org.
Palo Alto Office
Please forward resumes and cover letter to email@example.com.
For positions in our Phoenix office, please contact Marsha Kendall, Legal Administrator, at firstname.lastname@example.org.
For positions in our Brussels office, please provide your CV and a recent relevant English writing sample to Ms. Kathleen Van Nuffel, Office Administrator, at email@example.com.